As weather reports began to take shape for Saturday, I watched constantly to see what was projected for parade and performance times. Things looked doubtful on Friday afternoon, so I contacted the parade sponsor. She sent out info stating that she would meet with law enforcement officials and make a call on the parade status on Saturday morning. I decided, after seeing rain chances at 70% for the afternoon, to postpone Sunrise performance. We will look to reschedule in some fashion.
At 7:45 Saturday morning, I had no word from the parade sponsor. It began to drizzle. I contacted the band directors from Wheeler, Walton, and Sprayberry to see what their plans were. Their plans were to call me and ask what Pope was doing. SIGH. By 8:05, still no word from parade sponsor. Wheeler, Pope, and Sprayberry band directors look at weather projections for the next several hours and decide not to risk getting soaked. Walton makes the call a few minutes later. We send out a Remind101 and Twitter message notifying our members that the parade is off for the band. At 8:45, 15 minutes after our scheduled report time, parade sponsor sends email saying that she was talking to officials. At 8:55, email states that the parade will go on, rain or shine, but will start 15 minutes early and should end before rain hits around noon. It was raining as this email went out. At 9:45, the parade started with light rain in the air.
By 10:10 a.m., there is heavy rain on the parade route. This would be the perfect time for those who always complain and second guess the band director to be sending those emails and messages stating how happy they are that the band kids were not put out in the rain to get soaked, possibly damage instruments, and mess up the new uniforms....but as of 10 p.m. those messages haven't arrived. (OK..that was sarcasm...sorry...)
In all seriousness, rain can do hundreds of dollars damage to woodwind and percussion instruments. Multiply this by the number of instruments we use, and the damage could be tens of thousands of dollars. If uniforms get soaked, it is difficult to get them dry again when left to individual students to complete the task. Some of them are left hanging wet and get moldy. We have to consider all of this when making the decision to cancel our plans. We also have to communicate with our administration and the sponsors of the event...not to mention getting word to all of our members. Thank goodness we have all the electronic communications in place and can spread the word quickly.
We appreciate your understanding and flexibility as we deal with the unexpected. Things can get complicated when dealing with so many factors, and we always strive to get communications to you as soon as possible. Please continue to take advantage of the systems in place to have access to the latest news.